Category Archives: what I do

EMail Encounters: Anecdotes of a Professional Life Online

I’ve spent probably half of my working life answering email. And therein lie a number of tales…

Some people were convinced I had to be mailbot, because I answered so quickly. As I told them: “If we had a mailbot this good, we’d be selling that instead of CD-R!”

The Unexpected Response

It seems that when people write to a general address at a company, they don’t necessarily expect a response, and are surprised when they get one.

I often received extremely abusive messages from people who were angry about products, service, or whatever. I usually managed to respond calmly and politely. Most of the time, the second email from these people was a great deal politer, and a few even apologized for their previous harsh tone. On two memorable occasions, the answer was: “Ohmygod, I’m so sorry! I never thought a real human being would read that!”

Which is a sad statement about how some companies handle their email – how has it happened that this medium, which was supposed to help companies communicate with customers, is routinely used so badly that, when customers write, they don’t even expect a reply?

Bringing in the Big Guns

Perhaps this is why many people, in their very first contact with a company, come in with  bazookas blazing: “If you don’t make me a happy customer, I’m going to sic the Better Business Bureau, the Federal Trade Commission, and a pack of lawyers on you.” Or “I’m going to write to all the major magazines about how rotten you are.” As if they had to greet me with a kick in the teeth in order to get my attention.

Again, many of these people backed off as soon as they got any sort of polite and semi-competent response from the company. But it makes for a tiring workday, being barraged with abuse from people who assume that you won’t help them unless they’re nasty.

Perhaps we’d all suffer less stress if we started from the assumption that the people whose job it is to help us actually want to do so, and only escalate to threats if they fail to take that job seriously.

There were two types of aggressives who made me laugh:

  • “I’m going to put up a nasty website about you. You obviously don’t understand the power of the Internet!” (The second sentence is an actual quote that I remember very clearly – I received that message a few years ago, but, even then, trying to tell me about the power of the Internet was a clear case of ‘trying to teach Granny to suck eggs.’)
  • “I’m a journalist and write for [blank] magazine – you’d better make me happy or your name will be mud.” (Not an exact quote, but the gist was clear.) These were both amusing and irritating. By the time I left Roxio, my own newsletters had a combined circulation of over 190,000. I think that qualifies me as a well-read journalist, no? But I always bit my tongue and handed those guys over to the PR folks,  who would give them whatever special treatment they deserved.

Myself, I never treated anyone special. Or rather, I treated everyone the same. I truly felt that all customers deserved the same consideration, and all of their problems and gripes should, as far as possible, be resolved.

This runs counter to the current wisdom of “Customer Relationship Management,” which says that you should use fancy software to determine who your most valuable customers are (those who have bought the most and are most likely to buy again), and make sure that they are kept happiest (offer them special deals and so on – the same principle as frequent-flyer mileage).

Many times, the sheer fact of my answering the email kindly, even if all I could say was that I couldn’t help, reversed the customer’s attitude towards the company and “saved the day.”

Discussion List: Early Experiences in Online Customer Communications

“People want to discuss your product or service online. If you don’t give them a way to do it, someone else will.”
User to User Support by Derek M. Powazek – on WebTechniques

The Adaptec discussion list was created in about 1996 as a way for users of Adaptec CD-R software to help each other. It was actively moderated, meaning that every message was approved by a moderator (initially, me) before being posted to the whole list. This took a lot of time, but spared the community some of the worst aspects of the Usenet (trolls, flamers, spammers, obscenity), and ensured that discussion stayed on topic and didn’t get personal. There were clearly delineated policies about what would and would not be posted. There were complaints from time to time about “censorship,” but these always simmered down with the clearly expressed majority opinion that active moderation was desirable for the list. We actually censored very little, allowing all comments, no matter how negative, about the company and its policies and products. As long as people didn’t rant on repetitively or attack each other, we let them post – if anything, we erred on the side of leniency, and other list participants would let us know when they had had enough of a ranter.

The list was widely held to be an extremely useful forum for help and support with all aspects of CD recording. However, in email-only format and with a high level of activity (up to 75 messages a day!),  it could be a bit much for ordinary mortals. So people began to request a weekly newsletter as an alternative – and they loved it.

In 2002, Roxio replaced the email-format discussion list with Web-based discussion groups.

On the Usenet: Supporting a Company in an Online Public Forum

My presence in online public discussion groups dates back to the CompuServe forums I frequented starting around 1993, where I helped customers with Incat’s CD-R software, and CD-R technology in general. I was eventually invited to start a section specifically for Incat software. Then a friendly user wrote me: “Hey, you should be out on the Usenet – they’re saying nasty things about your products.” (“What’s the Usenet?” said I…)

I was very visible on the Usenet until February of 2000, when I hired Adrian Miller to provide more technical know-how and detail than I had time to. Selected (nice) comments about both of us are given below; not all the comments were nice, but the nasty ones tend to be unrepeatable!

Even as early as 1995, the Usenet was plagued with trolls, flamers, and spam-mongers. So someone suggested a private mailing list, where folks interested in serious discussion about CD-R could get together in a more civil atmosphere; the CompuServe forums were fine for this, but were not open to non-members of CompuServe. So the Adaptec CD-R list was born

Customer Comments on Usenet Presence

> on Mon, 23 Jul 2001, Deirdre’ Straughan wrote

> FYI, as of July 13 I no longer represent Roxio in these newsgroups or anywhere else.

From: mikah <mikah@nospam4me.com> Yeah, I know… and I’m still trying to figure out who I’m never going to forgive — you or Roxio.

10/15/95 – Your presence on the internet was a major part of my decision to purchase the HP system. Also, the Easy-CD Audio is a very nice utility. I hope that your merge with Adaptec will not decrease Incat’s innovation or responsiveness!

11/17/95 – Re: 2 second delay recording CD-DA: If only more people would post stuff that is that informative and enlightening

Subj: Write at once Section: incatsystems – January 25, 1996: I believe this is one of the best support forums and this is one more reason to buy Easy CD writer software.

12/8/95 – I really appreciate your activity on comp.publish.cdrom.hardware – many other discussion groups lack people who know and are willing to share their information. Makes a good impression of Incat systems, too.

12/19/95 – Incat probably has the best support of all the major companies. I have constantly seen you posting at various groups and your articles at some web sites. Your articles and posts have been extremely helpful in understanding the complicated nature of CD recording.

1/24/96 – I’m with Hewlett Packard support. I’m sending you this mail to say you’re doing a great job on the newsgoups

3/7/96 – …myself, my acquaintances and I’m sure others are always inclined to purchase from companies that make a presence on the net.

3/23/96 – I think it’s great that you guys consistently monitor the news groups and answer questions. Not many companies out there do that.

March 27, 1996 – …with Deirdre on line here, I felt sure that first-rate assistance was available; it was only a question of when, not whether, I could get help.

5/3/96 – Thank you for your participation in the newsgroups for CD-R. I purchased EasyCD Pro 95 (version 1.1.410) just because of your active participation.

I appreciate all the work you do here online. One of the reasons I bought the Smart & Friendly with Incat software was so that I could ask Deirdré tech support questions!

5/30/96 – …thanks for publicly supporting your product. I don’t see any names from HP tech support or Corel tech support on the cdrom.hardware newsgroup. It has made an impact on my decision about which software to buy.

5/27/96 – I would like to commend you and your company for having a presence on the internet that can actually be felt. A lot of companies out there say they have email and internet support and it is little more than what seems to be one person sending out one sentence answers that are not very helpfull.

6/28/96 – …I doubt if the 90 days trial will be necessary – I’ve been impressed by users comments in the comp.publish.cdrom.* newgroups and by the technical support given in your postings in the same forums.

August 13, 1996 – Your comments to everything posted here are always helpful and enlightening and this is one of the finest support forums I’ve seen.

9/19/96 – But did want to say thanks for your response. Your presence in these newsgroups (and the newsletter!) is much appreciated. I hope your boss realizes how useful all of this stuff is to us users out here!

17-Oct-96 – Thanks. You are doing a great job of keeping in touch with your users via the newsgroup(s). I wish all vendors had similar policies (and people to act on them so efficiently).

23-Nov-96 – Welcome Back.These newsgroups have not been the same without you 😉

Subject: CDR Advice! – 28 Nov 1996 – Newsgroups: comp.publish.cdrom.hardware – Deirdré — You’re doing a great job here, thanks for all the helpful posts.

04-Dec-96 – Deirdre’, I would like to thank you for your informative posts to comp.publish.cdrom.hardware. The support you provide there influenced my decision to go with Adaptec’s mastering software.

18-Dec-96 – I don’t know what your employer’s attitude is towards your interaction with the usenet groups, but I for one think it is an excellent thing…

…Though you are in a difficult position, as witnessed by the needless comments you received (wasn’t from me, hope you didn’t take them personally, but it is only human for them to hurt a little) and it would be impossible to conduct an online support group in this way from a corporate point of view, I hope you will continue to try to reach a happy medium. Your postings are always the first I read.

18-Dec-96 – nice to see you commenting in alt.cdrom-groups. that is what exellent customer-support is all about!

12/19/95 – I picked up your email address from a posting in the comp.publish.cdrom.hardware newsgroup. I will probably buy a HP 4020 soon and will need some software for it. Incat seem to be the best supported product through your own efforts.

1/11/96 – I am going to buy an HP CD Recorder, solely because of your presence and support on usenet. You take time to explain and help, and you know customer bitching is constructive feedback.

8/3/96 – the work that you do as a representative of Adaptec and your postings to the news groups are invaluable and more companies would be wise offer the quality support and time that you do.

5/14/96 – .Every once in a while, I log on to Compuserve and pore over the CDROM and CDVENB forums. I continue to be amazed at the thoughtful responses you give to the hundreds of messages that go by. You are doing a great job.

06-Nov-96 – I’d just like to congratulate you and your company on providing such detailed and helpful support online. Although I haven’t yet got a CD-R , I read these groups in preparation, and I’m always impressed at your helpful replies. This is the sort of service that other hardware/software suppliers would do well to emulate.

2/18/96 – I respect the effort you’re putting in to supporting Incat and Easy CD software. I see you all over CIS and the Internet and you’re always giving tips and help. I hope Incat knows all of this!!!

3/1/96 – …Its support like this that makes people choose your product over a competitor’s who dont use the net.

2/1/96 – BTW, I have been following this newsgroup for a few months now, and it’s nice to see a company rep getting involved on-line. Keep up the good work.

2/3/96 – I work in Pinnacle Micro Tech Support. I am glad you are up here fielding the flames tossed out.

1/24/96 – Thanks for the helpful response. I just started to monitor the comp.publish.cdrom.hardware and software news groups. I have seen several of your messages and look forward to seeing more as they seem to contain very useful information

Jul 25, 1997 – Newsgroups: comp.publish.cdrom.hardware

>That’s a good thing? A marketing person to advertise products instead

>of a technical person to help user. Hm.., which one do I like more?

Be fair. Deidre does help people here and at adptec mailing list I don’t know his technical background but he surely isn’t a marketing guy. Adaptec having a person looking at newsgroups and helping people using adaptec’s products is a good(and smart) movement. I wish other companies did the same (for ours and their own good).

15 Aug 1998 – Thank you for being on this USENET group… I appreciate the fact that Adaptec is a company that cares enough about its products and customer service to have a representative here. You have shown great patience and great restraint – there are several people on this NG whom I would have throttled by now if they were giving me the flak they are giving you.

You should be commended. It’s a thankless job, but I want to thank you. As a result of this, I will put Adaptec products at the top of my shopping list from now on.

6 May 1998

Dave Ulmer wrote: I realize that I’ll probably attract a lot of flamers with such statements and candor, but so be it. For those of you out there who know Deirdre, myself, and the ever-lurking development crew, I think you understand the efforts we undertake to be responsive and proactive, and that we’re not big, bad, bureaucrats, but a collection of individuals who stand by our customers and really do strive to make CD-Recording easier, more reliable, and what YOU want.

Yes, Deirdre is really a masthead for you company! I had serious trouble trying to upgrade my by HP request crippled Easy CD Pro to the NT4 friendly version during the special rebate offer. I sent repeated emails to your sales dept that went unanswered (due to understaffing at the time…), but my plea to her magically produced the chance to get the upgrade before the curtain was lowered. As a subscriber to the “A_CDR” mailing list, I am even more impressed by her efforts (have you reappraised her salary recently? There exist other companies that would need such a resource…)

24 Nov 1999 – How many other newsgroups have representatives from companies tapping in and helping / defending products? Adrian’s coming in here amongst a crowd of folks demanding answers and he’s handling it all quite well.

Subject: Re: De-Commercialization of News Groups

30 Nov 1999 – Newsgroups: comp.publish.cdrom.software, comp.publish.cdrom.hardware, alt.comp.periphs.cdr, alt.cd-rom

I welcome the presence of Adrian, for the most part. D’ is okay too, but she really never posts anything of End User Value. It is more of a facade or show than anything helpful. She does keep us up to date via e-mail, but that signature tag is almost as big as her e-mail. =)

If Adaptec wants to help out people in this news group, then I say they are warmly welcomed, if they do not attempt to mislead. Give support where needed, like Adrian has done.

I would ask that Adaptec’s Representative, Adrian, to stay in the news group. There are no other company’s reps out here trying to help end users. I think highly of Adaptec attempting to do the same.

So. If Adaptec is straight with the posters from the get-go, and keeps their positive role about them, I see no commercialization.

Subject: Thank you. – Date: Tue, 10 Jul 2001

I just wanted to express my thanks to both you and Adrian Miller. Adrian had helped me quite some time ago with a problem I was having, by responding to the article I posted in the alt.comp.periphs.cdr newsgroup.

I’m just felt like writing this now, as I have become appalled by the large onslaught of personal attacks the two of you have had to graciously endure in the said group. Why these people have nothing better to do than constantly berate you, and Roxio for no substantial reason is far beyond me. I just wanted to say there are in fact many of us who appreciate the work you do. Thank you.

Newsletters: Customers Love ‘Em – If You Do Them Right

Begun in 1998, the newsletters I wrote/edited for Adaptec and (later) Roxio covered technical, how-to, product news, and other information of interest to CD-R users. I initially did all the writing myself, then hired other writers as the topics became too varied and the schedule too punishing for one person to handle (and I had too many other things to do).

Subscription climbed steadily over the years, to a total of over 170,000 subscribers on the larger (Windows) newsletter at the time of my departure from Roxio. (About 50,000 subscriptions were the result of two different marketing campaigns which aimed, at least as a side-effect, to get people to subscribe.) After publication in the newsletters, articles were immediately posted on the website as well.

When my workload got too heavy to do the writing myself, I hired outside writers, but I continued to write incidental and editorial material for every edition.

Subscriber Comments on the Newsletters

These comments came in over the years that I edited newsletters, first for Adaptec, then for Roxio. The writers mentioned include Bob Starrett, a well-known author in CD-R, and some credit also goes to our features editor, Becky Waring, who in late 2000 brought in a team of very talented professional journalists. So I can’t claim sole ownership of all the praise reported below!

By listening to the people who wrote back, both in praise and otherwise, I was able to distill a few words of wisdom on how to write a newsletter subscribers will rave about.

13 July 2001 (after I said goodbye)

…it’s why I’ve paid to upgrade the program.

…my favorite commercial newsletter.

…like having a brilliant insider pen pal.

I have used your newsletters as an example of the way our own efforts should “look and feel” here in this company.

The only bit of spam in my junk mail that I always read.

…to the point but also witty and fun.

Your style of writing has helped make this technology understandable.

It is the most informative of any that I receive…

Your newsletter was consistently the best of its type.

I’ve enjoyed your witty communiqués…

I have collected all your newsletters.

I just bought Easy CD Creator 5 Platinum this morning. I was strongly influenced by receiving your tips on a regular basis telling me about all the cool things I could do with the product.

…your newsletter was really the only one I always read, always.

There aren’t many ‘Promotional/Informational’ commercial emails that are worth the reading time – yours is one of the exceptions.

I always read it and enjoyed its informal yet informative style.

…filled with alot of valuable information.

…yours is the only “marketing” that I tolerate via email. It has always been enjoyable, entertaining and informative. You have been the one responsible for making me and keeping me an Adaptec/Roxio customer.


16 May 2001 – You publish a GREAT newsletter. I’m only a casual user of my CD Creator software, but I always read the newsletters. They’re very well done.

16 May 2001 – I know you are basically selling Roxio products but you do it in such an informative way. I wouldn’t buy a product without checking out Roxio’s range. The latest newsletter was yet another “hands-on” type of review that I find most useful. You are always so enthusiastic!!! How do you keep doing it? Or does Deirdre Straughan = multiple product managers? I don’t think so, because the consistent personality that comes through … but that is a trick some companies use. Note to DS’s manager … DO NOT PROMOTE THIS PERSON … SHE IS TOO GOOD TO BE WASTED IN SENIOR MANAGEMENT … JUST TRIPLE HER SALARY!

2 May 2001 – If more companies followed your example there would be a lot more happy and loyal end-users.

22 Apr 2001 – I subscribe to a couple of informational newsletters. Yours is unquestionably the most interesting and useful. Keep it up.

18 Apr 2001 – Your newsletter is one of the reasons why I purchased ECDC 5.0.

Subject: Choosing a Digital Camera, Part 2 – 18 Apr 2001 – I don’t think I have read a more concise, accurate, complete and useful technical guide to buying a digital camera. Well done Mr. Murie and thankyou Deirdre for bring this to us!

07 Apr 2001 – This was the best article I have seen on digital cameras, where the aura and mystery has been removed and that explains all the tech jargon in simple terms that even a klutz such as myself can understand it. I was so impressed with the article that I decided to wait for Part II before I buy a digital camera. Thank you so much for making the article available.

Subject: Choosing a Digital Camera, Part 1 – 8 Apr 2001 – How did you know I’ve been thinking of buying a digital camera! Youv’e done it again, sending an interesting and informative newsletter. The price I paid for Easy CD Creator makes this a welcome and valuable bonus.


Subject: Commendation on Newsletter and Communications Excellence – 20 Mar 2001

Dear Ms. Straughan,

This was my first newsletter from Roxio after acquiring Toast 4.1.2 for the Macintosh bundled with the Que! 12x CD-RW drive. I wish to thank you for the really valuable article on how to create a bootable CD with Toast and I wish to commend you for the excellence of your communications with Roxio product consumers.

Please know that I base my commendation of your professional excellence on my perspective based on:

  • researching and serving as senior author of two books, Public Relations Management by Objectives and Strategic Public Relations Counseling
  • serving twice as head of a panel of judges for the Public Relations Society of America Silver Anvils competition for best campaigns of the year and serving as a national PRSA judge for six years before that
  • rising to head the two leading organizations of PR educators, the PRSA Educators Academy and the Assoc. for Education in Journalism and Mass Communications PR Division
  • researching communications for the past 24 years, which was cited as the best in the nation in 1987 by the Foundation for PR Research and Education
  • my professional experience as a public relations officer with the California State Legislature’s lower house, the Western Home Office of the Prudential Insurance Co. of America, TRW’s Space Technology Laboratories, and Memorial Medical Center of Long Beach.

Thank you, again, for the valuable newsletter. I shall look forward to future editions.

Respectfully, x

xx, Ph.D., APR, Fellow-PRSA

Emeritus Professor of Communications (Retired)

California State University, Fullerton


7 Mar 2001 – We subscribe to many types of newsletters and frankly, most of them are deleted before ever being opened… However, yours are always read and KEPT for future reference (in fact, we print out the reference section and place them in a binder next to the CD Creator documentation). They are informative (#1) and frank and I appreciate the personal style to add to each one. Most newsletters are very “marketing pro-ish” and sterile.

02 Mar 2001 – As usual, it’s a pleasure to receive and read your newsletters. They’re always informative, and written in a more casual style, so it seems you’re sitting across the table discussing the subject. Pretty good trick for a writer to be able to do that with a monospaced text message!

2 Mar 2001 – A very nice tone and full of interesting and useful stuff. The Cluetrain people talk about how customers like to communicate with real people in corporations, and I think your material is a nice example of how we, as customers of Roxio, like the feeling that we are dealing with a real person, not a machine producing corporate ‘happytalk’.

1 Mar 2001 – …I have also passed on your newsletters to friends of mine who were interested in them. Some of them have consequently gone out and bought the software. The hints and tips in the newsletters have been very useful.

I would like to thank your for organising and sending these informative e-mails everytime. I dont know if this is an automatic e-mail service, but i think there is a person ( YOU ) behind all those things, so i felt it was okay to send you a thanks e-mail

10 Feb 2001 – …continues to be the best, highest quality newsletter OF ANY CATEGORY that I receive. The information is relevant, useful, stuff I don’t already know, and detailed enough to truly broaden my understanding. Bravo; I will be recommending you to my friends!

Feb 12, 2001 – I somehow got signed up for the roxio newsletter while looking for info on the CDRW drives that I was thinking of purchasing. I didn’t have much knowledge on these things at the time. I started getting the newsletters and they really informed me of what to look for and what products to check out.

10 Feb 2001 – I subscribe to a number of newsletters most of which are not terribly useful & are actually advertisements. Your newsletters always contain worthwhile concise information which in my mind is the best advertisement for a product. Your newsletters are an important part of my use of CD creator & will keep me using/ upgrading this software.

10 Feb 2001 – …Most of what I know about CD writing (burning) I know from you.

Feb 2, 2001 – Just received the latest E-newsletter (from Deirdre’ Straughan) entitled Choosing Blank Media for Music CDs. GREAT, GREAT, GREAT!!!! I wish I’d seen all that neat information a long time ago.

2 Feb 2001 – I am very pleased with the attitude, direction, and purpose of this newsletter!!!

2 Feb 2001 – You take better care of us than any other vendors I’ve ever dealt with.

2 Feb 2001 – I find them very informative and have made decisions based on the information I read. I also find the website references valuable.

1 Feb 2001 – …the only place I’ve had to get top-notch information about the uses of my [CD recorder]. The manufacturer provides a manual, of course, but it doesn’t go into nearly the detail you do and doesn’t have the flexibility.

2 Feb 2001 – …informative and enjoyable news letters. It would be worth buying the software just for the pleasure of getting them.

30 Jan 2001 -I subscribe to lots of newsletters such as the one you compile, but many are a hair’s breadth away from pure junkmail. Thanks for producing such a useful and enjoyable service.

Your customer support service is super! I can’t name any other technology company that has seen fit to produce such a helpful service as Roxio’s Newsletter. I find the information to be right on target and very helpful to insure people get the most from their software and CD-ROM hardware.

Please keep the excellent support for your CD-ROM software coming, along with the latest technology news to help normal users to be successful with your products. Certainly, this level and mechanism for support to the end user needs to be recognized by the computer magazines. Use of e-mail makes your efforts timely (no three month publishing delay), and as fully developed as necessary (without space limitations).

I’ve been reading your CD-R newsletter for about two years now… [it] is consistently fun and entertaining —thanks, mostly, to the fact that you come across as a person (and a fun one!), not just another dry corporate drone sending out a list of links for us to passively click on. That it’s actually informative, too, is a bonus, whether the subject at hand is how a disc is structured or what do you do with the darn thing after you’ve made a coaster of it. So, thank you for your hard work. I’ll keep reading this newsletter as long as you send it!

3 Dec 2000 – the newsletter has *never* failed to educate me in some fashion... please forward this to your manager to let them know that the newletter is not only useful, but is also attracting new customers to Adaptec products!

3 Dec 2000 – This is one of the best distribution lists around. Clear, useful, and not full of advertising or useless chit-chat.

16 Nov 2000 – I subscribe to a lot of technical e-mail lists, and yours is the only one that is consistently interesting and useful. I’m always amazed that you haven’t yet run out of interesting topics.

16 Nov 2000 – Thanks as always, Deirdre. In a world of overly self-promoting technical newsletters issued by XYZ.com company of the month, yours is the only newsletter that I always read cover to cover and always get something out of it. It is also the only one I ever recommend to others which I do frequently.

29 Oct 2000 – Your newsletters are usually interesting but this one is a gem. Thanks for taking the time to write and send it. I look forward to your letters as they written in understandable English besides being informative.

28 Oct 2000 – …by far the very best I receive and are SO informative.

16 Sep 2000 – …it is VERY REFRESHING to actually have someone that works for a major company, that cares enough about where She works to help us dumb people out here. I realize that it’s probably your job but I can’t tell you how much you helped me on making cd’s and how to use my rewriter more efficiently. I am a mechanic that has been interested in computers since the early 70’s but not having any computer savvy friends I’ve had to pick up what I could, and it’s been hard, not to say expensive, at times. THANKS AGAIN for a very informative newsletter and all the tips you have brought us. KUDOS to you, a very apperciative reader.

Subject: Best (of all of them) Newsletter! Thanks!

11 Sep 2000 – As a senior IT colleague, I want to send you a short thank you note on your excellent newsletter. It is of very high quality and brings together quite esoteric material on a technology in which many of us (even those in the field) have little knowledge. I also understand how much work it takes to put out a newsletter such as this and applaud your efforts not only as an IT colleague but most of all as a customer of Adaptec.

11 Sep 2000 – ...interesting, sometimes entertaining, always enlightening articles on CD-recording and -recorders. It enhances the use of the hardware as well as your excellent software.

11 Sep 2000 – Your information has always been interesting, often extremely valuable, and always well presented. Best of all, your newsletter never overtly pushes your products, just tries to be helpful. As a result, you’ve got me sold on Adaptec for life.

29 Aug 2000 – My brother-in-law had been using the version that came installed with his computer and wouldn’t buy the new version. He just bought it. I showed him how nice your company is, newsletters and helpful hints, and convinced him.

25 Aug 2000 – It is very rare to come across lists with such a good combination of useful and fun information.

Subject: How CD-R Discs Are Manufactured – 19 Aug 00 – I just wanted to tell you that your postings are by far the most interesting and informative infos I have read coming from many other newsletters.

19 Aug 2000 – We receive a lot of junk mail, This is one of the few lists that we actually read most times

20 Aug 2000 – The information you provide on a regular basis concerning CD’s is greatly appreciated. I print all of them, punch, and save in a 3-ring binder. Unfortunately, other corporations do not provide such helpful information for users.

28 Jul 2000 – …informative and entertaining newsletter. I’ve enjoyed all of the issues that I have received and look forward to receiving future issues. The newsletters have helped me to cut down on the number of coasters that I end up with while attempting to create CD’s. They have also helped me to get more value out of my Easy CD Creater software.

24 Jul 2000 – Just to tell you that your articles are very very good and I look forward to getting the useful information they provide!

22 Jul 2000 – …clearly one of the best informational mass mailings I receive.

5 Jul 2000 – Of all the billions and billions I get, I have to say Adaptec’s are the most interesting and informative.

4 Jul 2000 – …consistently high quality… I’ve subscribed (and unsubscribed) to a lot of these over the years: yours is by far the best I’ve yet run into. Thoughtfully presented, nicely balanced between too-basic and too-technical, useful and interesting. Well done.

26 Jun 2000 – …these newsletters have helped me quite a bit both, on my job and with my private stuff!

23 Jun 2000 – So much of the time, companies’ mailing lists are just advertising, so it’s refreshing to read the interesting, informative articles in your newsletter.

Subj: How CD-R and CD-RW Recording Works – 16 Jun 2000 – Whenever I open my mail and I see a mail from you, that’s always the first one I read. Just excellent. Your mail communication is an excellent asset for your company.

15 Jun 2000 – This has to be the best email newsletter I receive — I’ve really learned quite a lot from them, and I appreciate the support from Adaptec. Keep up the good work!

15 Jun 2000 – Your last two articles on CD’s have been masterpieces, thanks and keep them coming.

15 Jun 2000 – Just a brief note of thanks to you and the assorted writers providing the material that you send at regular intervals. It is very helpful, and of a significant level of detail to be very useful. I pass the info onto a couple of fellow consultants and we all suggest your company as a product source for both harware and software.

15 Jun 2000 – …standouts among the various regular newsletters I receive from various hardware and software producers… There is more truly interesting and useful information and detail with respect to CD history and processes, by far, than anyone else provides with respect to their product area.

12 Jun 2000 – …has made my software and hardware investment much more understandable, and useful.

11 Jun 2000 – The number of e-mails I receive everyday is occasionally overwhelming. Except for the personal and business related e-mail, most go straight into the bit-bucket. Your occasional e-mails do not go into the bit-bucket, at least not until after I have read it through a couple of times. Your e-mail tid-bits are always a welcome sight with interesting and obscure information.

9 Jun 2000 – I just HAD to say thanks for another wonderful article, The Truth About Media Color, written by by Bob Starrett. He writes great material about complicated (to me) Subjects, but at a level even I can understand. What a resource! Like you and Adrian Miller, Mr. Starrett does Adaptec proud.

10 Jun 2000 – An email from you always bring joy and is opened immidiately…

11 Jun 2000 – …very interesting newsletters. I appreciate tham and always learn something from them.

Subj: The Truth About Media Color – 10 Jun 2000 – Thank you for that well written, informative article. It answered questions I didn’t know who to ask, and cut through the advertising hype (ex: For music recording ).

9 Jun 2000 – …of all the mailing lists and whatnot that fill up my emailbox each day, Adaptec’s is the one I find consistently the most useful, the best-written, the most fact-filled, and the one I always move to my Things to Keep folder.

9 Jun 2000 – I really enjoy your technical newsletters. Makes me glad I bought your product.

9 Jun 2000 – …thanks for the quality and the interest of the information you have been distributing lately by e-mail. It is really most interesting, and very useful to us. – Directeur Technique, FUNDP University computing service (SIU)

4 Jun 2000 – I subscribe to too many email distrib. lists, updates, newsletters. In most cases, I’m momentarily compelled to subscribe based on an expectation of receiving immensely valuable information on a regular basis. In most case, I’m also disappointed. With this email newsletter, I subscribed expecting nothing and expecting that I’d cancel after I entertained my curiosity as to what content could possibly justify an email newsletter on CD-R and related topics. I have continuously been proven wrong. This is one of my most favorite email distribution subscriptions. The information and knowledge that’s provided is not only useful, but in many cases, almost impossible to find anywhere else. It’s wonderful. Just wanted to let you know that this publication is thoroughly enjoyed and anxiously awaited on a regular basis.

1 Jun 2000 – I am a heavy user of your CD Creator software, and find it to be the best product on the market. With no help, it would still be a top notch product with no competitor even close. Your newsletter and product support, however, go far beyond anything any other software producer (of any type of software I have ever used) provides. It is extremely informative, timely, and important to me.

18 Jul 1999 – I can’t tell you how much Adaptec continually impresses me with the information that you share on a regular basis. I wish other companies communicated as well as you do with your customers. I always know about the latest upgrades and updates. Easy CD Creator Deluxe has been the best software purchase decision that I have ever made.

17 Mar 2000 – Your software is great and these email updates from you are very nice as well. Its funny but when I see an email from you its always interesting and good news and somehow that makes it seem like I’ve met you and we’re like long time pen pals or something.

I’m relatively new to the activity and had a terrible experience wrestling with another CD recording program before smartening up and obtaining Adaptec’s wonderful CD Creator V4 and Direct CD. So my thanks really are for your enlightening article and for CD Creator. With Adaptec, my woes have turned to wows as I happily burn CDs for a variety of data.

17 Jan 2000 – Thanks for keping all of us updated with all that you do… Your SINGLE page addressed in your letter is fine. Not a lot of heavy stuff to load just to see your web-page. Good info. Keep all your Adaptec stuff coming. Because of you, my home and work CD-Write works great…

17 Jan 2000 – I dont know if Deirdre is ‘a’ person, or ‘MANY’ persons, or maybe doesn’t exist at all. But ‘her’ presentation and ‘her’ way with words is without peer. ‘She’ makes me want to stay connected with Adaptec whenever I have a choice of products. And she answers her e-mail, promptly!! Atta go ADAPTEC!! Atta go Deirdre!!

17 Jan 2000 – Many thanks for the very interesting history of CD-R… The article was nicely put together and made some excellent early morning reading… You have made me think about updating my CD recording software in the nicest of ways – I actually learned something!

Subj: The History of CD-R – 17 Jan 2000 – Please take me off the list. This is perhaps the most uninteresting article that I’ve read the first paragraph of this century. I’d hate to be snowed-in with that guy.

18 Jan 2000 – thank you a million (650 to be exact), times. Your article was very informative and well received. I will treasure it for years to come.

17 Jan 2000 – I always love your e-mails when they come. This was one of your best. Thanks.

17 Jan 2000 – Thanks for the informative email on The History of CD-R. What a pleasant surprise to find something like this in my mailbox.

17 Jan 2000 – Thanks for sending me the history of burning. Your newsletter is one of the few I receive worth reading

31 Jan 2000 – I just had to tell you that you sure do a neat job! Keep up the good work as you are the glue that keeps everyone together (with Adaptec)

Subj: Ancient Recording Rituals – 31 Jan 2000 – Thanks for the excellent job you and adaptec do keeping users informed on patches and goings on in general

Subj: Recording Music from Analog Sources – 19 Dec 1999 – Thanks for this easy guide …. makes it much more straightforward for us ….

20 Dec 1999 – Thank you for your for your fax dated Sun,19 Dec 1999, I do appreciate the news letters you send, especially the last because now I can reproduce our very old 50’s, 78 records.

Subj: Recording from LP or Cassette Tape to CD Using CD Spin Doctor – 19 Dec 1999 – Thanks for above how to, now I’ll have courage to try it. Keep up the good work.

20 Dec 1999 – This was GREAT! I found it most helpful in getting some of my old vinyl to CD’s. Can’t wait for the 2nd part. Keep up the good work.

19 Dec 1999 – Ya now, I really like your newsletter, always have, but I sure do miss those first few editions when you’d rag a coworker that uploaded the wrong file to ftp; or when you’d report the status of your flu. 🙂

19 Dec 1999 – Now this is customer service. Easy to see why you are #1. Thanks a lot. You made my day.

19 Feb 99 – I appreciate your notes —- your writing style is quite refreshing and your information is just that — informative.

19 Feb 1999 – Thanks for the informative email. Most listserv info is not what busy technology people need to take time to read. Your info was direct and to the point.

23 Feb 1999 – I must say that I do very much appreciate your writing style and your approach to the mission. I use quite a few of Adaptec’s products regularly in my job, and also for pleasure. Your correspondance definitely adds value to a consistent and nice product range… Nice writing and professionalism is always good to see.

23 Feb 1999 – Thanks for the newsletter. This is a major reason for continuing to use Adaptec products. (The support)

24 May 1999 – Thanks, too, for your informative email newsletter on updates and tips; this is the best part of my Adaptec software!

11 May 1999 – Thank you for one of the most useful email newsletter I’ve had yet. Great design and way of sharing info. I appreciate your efforts and wish more people would use that model.

Subj: DirectCD version 2.5d released – 3 Jun 1999 – Just in case no one ever has said anything. Your effort to keep us notified of the software updates is WELL APPRECIATED, and deserves high praise!!

I find your newsletter very helpful and informative and it is really the first time that I have such a close and good connection to a software developer keeping me update on new versions and fixes but even more interesting supplying tips that are helpful in daily work.

This company has the best customer email service I’ve ever seen. Yours is the only one that always has something useful right up top and doesn’t send me a ton of crap.

16 Oct 1999 – …thanks for all the useful information that you continually provide us. I wish the other software vendors that I have made purchases from would be this helpful.

Your emails are the best example of the value of this medium. They are always informative, they cut right to the point, and they never seem like self promotional Marketing efforts.

Just a few lines to thank you for the attention and professionalism that you and Adaptec have shown in publishing this article. As a computer consultant, I am all too aware of the challenges of information overload and how it affects todays consumers of computer hardware and software… It is more important today to lead new users by the hand, if need be to help them understand, benefit from, and enjoy the technology and products that they wish to use or have bought. Your article is a welcomed step in this direction.

English is not my native language and when it gets too technical I don’t understand it completely. This article and the ones, I hope will follow, are understandable for someone like me… These kind of articles help me a lot, From now on I will try to write DAO. (Now I really understand what all these shortenings mean.)

I wanted to thank you for your email about 80 minute CDR’s about a month ago….It answered a LOT of questions I had had about them and even provided me links to find some inexpensively.

5 May 1999 – …this Up-front support, (as illustrated in your email), is the VERY BEST effort that I have seen from ANY company to date. Congratulations! This is the stuff that makes an Industry Leader , and good news travels fast.

8/9/99 – I REALLY would be LOST if it wasn’t for your updates/newsletter.

14 Nov 1999 – Your explanations of technical computer stuff are the best I’ve ever read – no kidding. Typically, one either gets the how without the why or the why without the how , almost never do you get both.

Subj: The History of CD-R – 17 Jan 2000 – Yours may, literally, be the only advertisement I read in full. Your company’s products usually serve my purposes well and I marvel at the information you are permitted to convey.

Subj: Easy CD Creator 4.02 Patches Released – 17 Mar 2000 – Wish all the companies were this conscientious. Many thanks for your great products and your constant support to your customers.

…one of the most informative pieces of e-mail I receive. And it’s important that we do take a moment once in a while to enjoy the lighter sides of any topic – computers, Internet, CDs and even life in general are to dull otherwise.

Subject: How CD-R Discs Are Manufactured

18 Aug 2000 – …one of the few newsletters I actually take the time to read. Most get about 10 seconds of attention before being deleted… I’m greatful that Adaptec takes the extra step to educate the users of their products.

Subject: How CD-R Discs Are Manufactured – 18 Aug 2000 – …exceptionally informative and very well written. …a perfect blend of technical and non-technical information… P.S. I concur with your other readers that requested that you return to publishing more substantial articles, instead of the fluff about recycling/ electrocuting CD’s. Funny? Yes, but don’t depart from the thing you do so well–providing good understandable technical information for your computer literate users.

26 Aug 2000 – …not being a CD-R/RW specialist, I learn a lot from your letters. They are concise and to the point.

2 Sep 2000 – …of the two dozen or so software company newsletters I receive, the Adaptec WINCDR newsletter is consistently informative, useful, and relevant.

4 Sep 2000 – …among the very few that are truly informative and very helpful to the relatively uninformed such as myself. …made the CDR aspect of my computer life relatively hassle free and even enjoyable.

4 Sep 2000 – …your news letter is the most informative of all the letters that I receive. I feel as if I’m back in school reading and learning meaningfull tidbits…

Comments Elsewhere

CD-RW, CD-R By Thiravudh Khoman: “…Also, if he
hasn’t done so already, he should register his Adaptec software online,
whereupon a nice lady named Deirdre Straughan will email him whenever a
new software update is released. Meanwhile, it wouldn’t hurt to browse
Adaptec’s plentiful technical bulletins which might provide additional
hints as to his problems.”

Comments quoted on the first Roxio site, way back when (courtesy of the Wayback Machine).

How to Write a Product Newsletter That Will Get Raves

Distilling what people have written over the years about why they liked our newsletters, here’s my advice on how to write a successful company newsletter:

You first need to decide: is your newsletter only about selling things, or is it about building relationships with customers and a sense of community among them? Obviously, I favor the latter approach, and believe it’s a more effective sales tool than a purely commercial newsletter. Assuming you agree with me, the points below follow naturally.

The bulk of every edition has to be something other than a blatant sales pitch – most of your readers are not ready to open their wallets every time they open a newsletter. Give people information they value, and they will think of you kindly – and will remember you when they are ready to buy.

This doesn’t mean that you have to have a feature article in every edition – that’s nice to do, but can get expensive. But there’s likely other information that will be of interest, e.g. (in the case of software) announcements of new updates available, or useful new pages on your website.

The information you publish doesn’t have to be only about your own products. In the Roxio newsletters I published two articles on “Choosing a Digital Camera”. Digital cameras are related to CD-R only in the sense that people who own one likely own (or are thinking of buying) the other, and digital camera owners find CD-R a great way to store and share pictures. Nonetheless, these were among the most popular articles I ever published. Other popular articles had little or nothing to do with the day-to-day use of our software, e.g. Bob Starrett’s “The History of CD-R”.

Avoid publishing the usual corporate stuff (press releases about a new executive); unless you’re running a newsletter for investors, most of your subscribers are not interested. If you must, give a headline, a URL, and maybe the first few lines.

Tell your readers how your product will improve their lives, by letting them do things they couldn’t before, and have more fun. If you have lots to say on this topic, the product will sell itself. (Kathy Sierra later became my guru on creating passionate users.)

Don’t just tell them how to do it, but also why to do it.

Own and display a sense of humor in your writing. (Sorry, I don’t have any quick tips on how to grow a sense of humor!)

Keep the style informal, friendly, and warm. Pretend you’re “an old friend, who has some helpful tips to pass on.” However, stay on point – people like an informal tone, but they don’t want to read long rambles about what you ate for lunch or did last weekend (unless you’re a restaurant critic or travel writer).

Make sure that every email is signed by a real person, that the reply-to address actually goes to that person, and that she or he is willing and able to answer every subscriber who replies. Yes, answering every response will take a lot of time (I used to receive and respond to 400 emails for every newsletter sent out). But it’s a critical step: it lets people know that the company really is listening.

Make sure the rest of your subscribers also know that you’re listening. When you hear from a subscriber expanding, correcting, or asking for more information about a newsletter article, mention this in the next edition: “So-and-so asked for clarification on… Here’s the answer.” (Caveat: Be sure you ask so-and-so’s permission before you mention their name in a newsletter! Otherwise use the generic, e.g. “a subscriber wrote to ask…”)

Hearing from subscribers in this way is also helpful to you, the writer/editor – subscribers have great ideas for future articles!


When I stopped writing the newsletters, I said goodbye. And that got some amazing reactions.